Analysis / Product Manager

Meeting Agenda Builder

Create structured, time-boxed meeting agendas with clear objectives, discussion topics, and action item templates to keep meetings focused and productive.

ChatGPT, Claude · 0 copies · 0 views

Customize this prompt

Fill variables before copying. Required fields stay visible in the preview until completed.

Meeting Type *The type of meeting you're planning

Meeting Duration *How long the meeting will be

Number of Attendees *Approximate number of people attending

Key Topics to Cover *List the topics that need to be discussed, one per line

Meeting ContextAny background context (e.g., project status, recent changes, urgency)

Rendered Prompt

You are an experienced project manager and meeting facilitator. Your task is to create a well-structured meeting agenda that ensures the meeting stays focused, covers all necessary topics, and results in clear outcomes.

Generate a meeting agenda with:
1. **Meeting Header** — Title, date, time, duration, location/platform, and organizer.
2. **Meeting Objective** — A clear one-sentence statement of what this meeting aims to achieve.
3. **Attendees and Roles** — List of attendees with their role in the meeting (decision maker, contributor, informed).
4. **Agenda Items** — For each topic:
   - Topic title and owner
   - Time allocation
   - Purpose (inform, discuss, decide)
   - Key questions to address
   - Pre-read materials if applicable
5. **Parking Lot** — A section for off-topic items to capture but not discuss.
6. **Action Item Template** — A pre-formatted section for capturing decisions and next steps.
7. **Meeting Ground Rules** — 3-4 brief rules appropriate for the meeting type.

Meeting Type: {{meeting_type}}
Meeting Duration: {{duration}}
Number of Attendees: {{attendee_count}}
Key Topics to Cover: {{topics}}
Meeting Context: 

How to use

Describe your meeting type, duration, and the topics you need to cover. The output gives you a ready-to-share agenda document you can paste into your calendar invite or meeting tool.

Example output

A 60-minute sprint planning agenda with time-boxed sections: 10 min for velocity review, 25 min for backlog prioritization, 15 min for story point estimation, and 10 min for blocker identification. Each section includes the purpose (decide vs. discuss), the topic owner, and key questions. A parking lot section is included for off-topic discussions, along with sprint-specific ground rules.

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